A productive team is built upon effective information and project management systems, but the best tool will depend on your team’s specific needs.
When deciding which tool is best for your team, Notion and Evernote stand out as two of the most comprehensive solutions, each offering a unique suite of resources.
At Slam Media Lab (Slam), we’ve spent countless hours working on both platforms to determine which is best for our fast-paced team.
In this article, we’ll share everything we’ve learned along the way, breaking down the features, pricing, use cases, and more, to help you determine which software best suits your team.
Notion vs Evernote: Features
Both Notion and Evernote offer note-taking and task-management features, but each software offers a unique approach. Notion is primarily a project management tool, but it also offers a variety of other features, such as information management.
Evernote, on the other hand, is primarily a note-taking tool, but it also provides a few tools to help with project management. Overall, Notion is far more comprehensive, but the best tool will depend on your team’s goals, preferences, and priorities.
Which Features Does Evernote Offer?
Evernote is a note-taking tool, offering a variety of features to streamline information management for teams. The most prominent features include:
- Note-taking: Document important ideas and information all in one place.
- Self-organizing: Compile and organize your notes, tasks, and schedule.
- Productivity: Simplify task and project management with basic tools.
- Teams: Empower your team with a variety of collaboration features.
While Evernote is primarily a note-taking resource, they’ve expanded to offer project management, collaboration, and other tools to streamline your team’s information management.
Evernote also offers tools like AI optimization, document scanning, calendar views, and more to aid in organizing and optimizing your team’s note-taking processes.
Which Features Does Notion Offer?
Notion provides an all-inclusive workspace, providing everything from note-taking to project management tools.
Unlike Evernote, Notion emphasizes project management, but its suite of resources extends far beyond basic task tracking and productivity monitoring.
With Notion, you’ll get access to a wide range of tools to customize your team’s experience, making it a great solution for teams seeking an all-in-one software:
- Docs: This feature lets you create, edit, and share documents with ease. It’s perfect for taking notes, drafting content, and keeping your information all in one place.
- Wikis: With this feature, you can build a knowledge base for your team, allowing everyone to easily access information like brand guides or company procedures.
- Projects: Notion’s project management features allow you to assign tasks, set deadlines, create automation, and track progress using a variety of views.
- Calendars: This feature allows you to visualize projects, events, and deadlines, keeping the team on track with important dates.
- AI: This feature maximizes your team’s productivity by helping you generate ideas, summarize content, translate text, and more.
With these tools, teams can build out a fully customizable workspace, offering the necessary resources for nearly any project management endeavor.
Notion also allows teams to create templates, which helps new users tackle the learning curve by leveraging pre-made resources from other teams.
For example, if you have a service-based business, you might want to browse Slam’s products, which include templates for everything from note-taking to content strategy.
Notion vs Evernote: Pricing
Notion and Evernote both offer four pricing plans, each providing more features and fewer limitations than the previous one. While Notion’s packages are more cost-effective, it’s important to understand what each software has to offer before selecting the best one for your team.
How Much Does Notion Cost?
Notion offers four pricing plans, each increasing the capabilities of the software. As they progress in cost, users gain access to more features and fewer restrictions:
- Free ($0): Collaborative workspace, integrations, basic analytics, 7-day page history, 10 guests limit
- Plus ($8/user/month): Unlimited blocks, unlimited uploads, 30-day page history, 100 guest limit.
- Business ($15/user/month): Private teamspaces, bulk exports, advanced analytics, 90-day page history, 250 guest limit.
- Enterprise (Custom): Advanced security, audit log, customer success manager, workspace analytics, unlimited page history, compliance integrations.
Notion’s pricing plans allow you to scale your workspace capabilities alongside your team, making it an intuitive and cost-effective solution for scalable project management.
How Much Does Evernote Cost?
Evernote’s pricing plans weigh in a few dollars higher than Notion’s, offering a completely different suite of features in each package.
Unlike Notion, Evernote’s pricing plans are primarily designed for individuals, with only one package for teams:
- Free ($0): 1 notebook, 50 notes, 2 devices, 60MB uploads, access to basic features.
- Personal ($14.99/month): 1,000 notebooks, 100,000 notes, unlimited devices, 10GB uploads.
- Professional ($17.99/month): Adobe Acrobat standard, 20GB uploads, AI tools.
- Teams ($24.99/user/month): 10,000 notebooks, 500,000 notes, team spaces and tools.
Overall, Evernote is more expensive and less sophisticated when it comes to team functionality, so when it comes to cost-efficiency, Notion takes the cake.
Which Free Plan is Better?
Both tools offer generous free plans for individuals, each with unique offerings. Notion’s free plan offers a 7-day page history, up to 10 guests, and unlimited blocks for individuals.
While this plan is generally sufficient for individuals, teams will need to upgrade to gain access to unlimited storage and team blocks.
Evernote’s free plan is also designed for individuals, but it invokes far more limitations. With Evernote, users can only create one notebook, containing up to 50 notes.
While this plan may be sufficient for individual research, you’ll need to upgrade to their most expensive plan if you want to manage a team within the platform.
As you can see, Notion offers more sophisticated free features and more cost-effective paid packages, making it the best choice for teams on a budget.
Notion vs Evernote: Ease of Use
When it comes to features and pricing, Notion wins by a landslide. However, this wide range of resources does come with some drawbacks.
When you create your first workspace, you’ll be met with thousands of possibilities. Because of this variety, you may need to overcome a bit of a learning curve. Fortunately, you can leverage templates to simplify your organization.
At Slam, we’ve refined a handful of templates to streamline all of our workspaces, which are available in our hub of products for other teams looking to jumpstart anything from project management to internal collaboration.
In our suite of resources, you’ll find templates like the Notion Wiki Template, Notion Content Creation Template, and even an Agency Meeting Template to help your team succeed with Notion.
Evernote, on the other hand, offers fewer features, making the software much easier to use. The lack of customization might be considered a disadvantage, but for teams seeking a simple way to take notes, Evernote may be the superior choice.
Overall, Evernote is easier to use, but it’s important to consider your intended usage as it may not offer the tools your team needs to scale.
Notion vs Evernote: Use Cases
When selecting the best platform for your team, the final consideration is your use cases. While Notion and Evernote share many similarities, each has unique benefits for the following usages:
- Project Management
- Internal Collaboration
- External Integrations
- Information Management
Notion vs Evernote for Project Management
When it comes to project management, Notion is one of the most advanced tools on the market, providing sophisticated project tracking and display features.
From the creation of your project to the tracking and optimization of each task, Notion offers a variety of features to maximize your team’s productivity.
You can also view your project in boards, calendars, timelines, and more, ensuring your team has easy access to all information.
If your looking to further customize your project management experience, you can also leverage templates, like our Notion Assignment Tracker Template, which has helped us stay organized while serving over 30 client.
Evernote, on the other hand, offers very basic project management features. While you can still create projects, tasks, due dates, and other project management essentials, Evernote doesn’t offer nearly as many project tracking or display features.
So, if you’re seeking a comprehensive project management tool, Notion is more powerful.
However, if you’re looking for simplicity, you might choose Evernote as it still provides the basic project management features you’ll need to create, monitor, and optimize your tasks.
Notion vs Evernote for Internal Communication
Internal communication tools are the backbone of efficient collaboration. While both tools address this need, Evernote restricts these features to their most expensive plan, meaning internal collaboration will be much more costly than with Notion.
Despite the higher cost, Notion still provides a more sophisticated suite of tools when it comes to internal communication.
Within your Notion workspace, you can comment on tasks, wikis, and other content to easily communicate with your team. To notify a team member, you can also tag them with an “@” symbol, making it super simple to start a discussion within the platform.
You can also create a separate page, like our Notion feedback template, to serve as an internal communication hub.
Evernote, on the other hand, only offers basic collaboration tools, such as assigning tasks or sending reminders. However, both tools allow for real-time editing from multiple team members, meaning you could also collaborate directly within a document.
With both Notion and Evernote, you can also easily integrate communication tools like Slack, which makes it super simple to organize your team’s collaboration.
Notion vs Evernote for Information Management
Both Notion and Evernote are renowned for their information management features, but each tool takes a unique approach to this functionality.
With Notion, users can create docs and wikis to store and share information. With their suite of resources, these documents can be customized to your exact needs, providing a convenient solution to information management as a whole.
Evernote, on the other hand, was designed specifically for information management. When you open Evernote, it’s incredibly easy to create and organize documents as you see fit.
It’s also far easier to search for documents in Evernote as they provide 14 different parameters to narrow down which document you’re looking for. Notion also offers advanced search features, but they aren’t nearly as powerful as Evernote’s.
While Notion offers more information management features, Evernote provides a more intuitive information management system, making it an ideal solution for teams seeking a simple note-taking tool.
Notion vs Evernote for External Integrations
If your team is looking for a convenient way to integrate projects or notes with external tools, such as calendars, data storage, and communication platforms, Notion is the clear winner.
Notion currently offers over 84 integrations, allowing teams to connect with external tools for analytics, collaboration, security, and much more.
Evernote, on the other hand, only offers basic integrations, such as:
- Google Calendar
- Google Drive
- Slack
- Zapier
While these integrations are powerful, Notion’s variety offers unmatched potential, and they are consistently adding new integrations to streamline all of your team’s needs.
Why the Slam Team Uses Notion
Our team at Slam has used Notion’s suite of resources for years, helping us scale to over a $2M agency in three years.
From organizing our client acquisition to collaborating on content, Notion provides an all-in-one workspace to easily manage all of our goals, deadlines, sprints, and more.
For example, we use Notion to organize all of our content, including this article. From the initial vetting of our writers to revisions of the content, Notion makes it super simple to organize all of our day-to-day business processes.
While Evernote is a great solution for simple note-taking, the versatility of Notion is unmatched, making it an easy choice for teams seeking a comprehensive project and information management tool.
We’ve also found Notion’s integrations to be super helpful. For instance, we use Slack to discuss topics, assign content, and provide feedback, and Loom for a convenient way to share project details with embedded videos.
Content creation is just one of the many ways our team uses Notion, and this versatility is one of the primary reasons we’ve selected Notion over Evernote for our team.
After using Notion for years, we’ve developed and refined a suite of highly effective templates, streamlining everything from client acquisition to internal communication.
Within our suite of products, you’ll find a Notion feedback template, a social media planner template, and a variety of other templates we’ve used to help over 30 clients transform their marketing strategies.
As your team adjusts to the new workspace, you can customize these templates to suit your specific needs.
Notion vs Evernote: The Final Verdict
When it comes to features, pricing, and overall functionality, Notion is a clear winner. With cost-effective pricing packages designed to scale alongside your team, Notion provides an incredible user experience for teams of all sizes.
The customizability of Notion’s workspaces also makes it an excellent choice for creative teams seeking a tool that fits their everyday needs. However, if you are solely seeking a simple and intuitive note-taking tool, Evernote excels at this functionality.
If you still aren’t sure which project management tool is best for your company, check out another comparison to see which is best for your team.
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